Time tracking is an important part of running a small business– it's essential to have a good handle on your employee's hours worked. By understanding how much time your employees are working, you can make better decisions on where to allocate your budget as well as regarding staffing and productivity.
In this blog post, we'll discuss the importance of tracking employee time, benefits, and the best ways to track them. We'll also talk about time tracking software and how you can use it to accurately track employee hours along with employee productivity.
The Importance of Employee Time Tracking
Time tracking can help you budget your labor costs more effectively, identify issues with time management, and ensure that your employees are working the hours they're supposed to be. If you want to run a business that has insight into its finances and profit, then tracking employee time is extremely important, especially for remote employees.
Managing your budget effectively is crucial to the success of your business. It is difficult to create an accurate budget without being able to accurately gauge how much time your employees spend on certain clients. Tracking employee hours can help you get a better understanding of where your labor costs are going and make adjustments accordingly.
In addition to budgeting, time tracking can also help you identify issues with time management. When you see that employees are consistently working overtime or taking long breaks, you can address the problem before it gets worse. That's where it becomes important to have software that provides accurate time tracking.
Finally, tracking employee time can help you ensure that your employees are working the hours they're supposed to be. If you notice a decrease in productivity, it may be due to employees slacking off during work hours. We can look at some of these issues and the steps we can take to prevent them by tracking time spent by your employees.
A business's success depends on tracking employee hours to be successful. It can help you budget effectively, identify time management issues, and ensure that your employees are working the hours they're supposed to be.
There are many time tracking software options available that can help you track employee hours efficiently. When choosing a time tracking solution for your business, be sure to consider features such as GPS tracking, break management, productivity reports, and integrations with other business software.
Time tracking is an important part of running a small business– it's essential to have a good handle on your employee's hours worked. By understanding how much time your employees are working, you can make better decisions on where to allocate your budget as well as regarding staffing and productivity.
How Tracking Employee Hours Can Benefit Your Business
Timekeeping isn't just for hourly employees. In reality, all types of businesses and even organizations can benefit from tracking the time employees spend on their tasks. Although time monitoring may seem like a pain, it may be a useful tool for your company.
We have already discussed that one of the most important things to track in any business is labor resources. After all, time is money, and knowing how your employees are spending their time can be a valuable asset.
But tracking time spent by your employees is about more than just clock-watching. When done correctly, it can help you improve your business in several ways. Let's take a look at some benefits:
Track employee time to provide an accurate record of the number of hours your employees have worked.
It can help you identify any patterns in the amount of work your employees are doing. This can help you spot any potential over- or under-staffing issues.
It helps you make sure that there are no errors in the calculation of your employee's wages, and that it accurately reflects the hours they worked. This is particularly important for matters related to overtime pay.
It would ensure that your employees are following your company's policies and procedures concerning working hours. By improving communication with your employees, you can build trust with your employees and improve company morale.
The tracking of worker hours can assist you in keeping track of your company's payroll expenses.
You can find out where your employees spend their time by tracking their hours. Finding ways to optimize your process will allow you to identify areas where employees are underutilized. One of the places where you can use this data is in identifying projects where employees are underutilized. You can adjust things to increase efficiency if you notice that employees are wasting a lot of time on repetitive or automated jobs.
Additionally, tracking the time employees use at work can help you optimize your process. You may adjust the way you do things to save time if you know how your employees are utilizing their time. This could involve anything from streamlining your inventory system to changing the way you handle customer service inquiries.
Finally, tracking time hours can help improve communication between managers and employees. When employees can see how their time is being spent, they can provide feedback on where they think improvements can be made. You may use this feedback to your advantage to help you make the required adjustments to grow your company.
These are only a few advantages of keeping track of the time employees worked. Tracking employee hours is a valuable tool for forecasting profit margins for small businesses. So, if you're not already taking advantage of these tools, now is a great time to integrate them into your workflow.
The Best Way to Track Hours
We already discussed the importance and benefits of tracking employee hours, now here's a quick guide to get you started.
Most businesses today use some form of time tracking. Whether it's a simple excel spreadsheet or a more complex software solution, tracking employee hours is a crucial part of managing a business.
There are many different ways to track employee hours. The most basic method is to have employees clock in and out manually. This can be accomplished with a traditional time clock or just a sheet of paper.
Another option is to use a tracking system or app that automatically records the number of hours worked. Some apps are already equipped with GPS tracking, phone tracking, computer tracking, etc. These apps are customizable to fit your organization’s needs and some are even free to use for basic features.
No matter which method you choose, the goal is the same: to get an accurate record of how your employees are spending their time. Once you have a system in place for tracking time spent by your employees, you can start to use that data to improve your business.
How to Choose the Right App to Track Employee Hours
After going into detail on the benefits of tracking employee hours, let’s get started with using Breeze Clock. But where do you start?
Well, the first step is to find an employee time-tracking app that will work for your business. When it comes to implementing a system for tracking employee hours, there's no one-size-fits-all solution. There are a lot of different apps out there, so you'll want to do your research and find one that fits your needs.
When it comes to tracking employee hours, there are a lot of benefits to using an app. For starters, it's a paperless system, which is always a good thing. It also makes it a lot easier to keep track of who's working and when they're working.
But the best part is that it helps assure you that your business is by labor laws. By keeping track of the number of hours worked, you can avoid any nasty surprises when it comes time to do your payroll. And the app makes it easy to generate reports, which can help you stay on top of things.
After signing up for the app, you'll need to create separate user logins for your employees. This is where the app comes in handy—it will automatically track the hours each employee works and generate reports for you.
How to Get Started Tracking Employee Hours With Breeze Clock
Let’s go over the key steps to take to easily start tracking employee hours. Step one is to sign up for a Breeze Clock account.
Breeze Clock is an online time-tracking tool that makes it easy to track employee hours. It's simple to use and can be accessed from any device, so you can track hours no matter where you are.
After signing up for an account, the next step is to add your employees. You can add them individually along with their work email addresses. Once they're added, your employees can start tracking their hours with the mobile app or through the web browser.
The great thing about Breeze Clock is that you can track time in real-time or retrospectively. You can also create custom reports and see how your employees are performing over time. So why not test it out yourself? It's free to sign up and try for 14 days. What’s even better is that there's no obligation to continue using it if you don't find it helpful.
The Benefits of Using Breeze Clock To Track Employee Hours
When it comes to tracking time spent by your employees, most business owners think that it's a time-consuming and tedious process. But with Breeze Clock, time tracking can be a breeze.
With minimal setup, you can reduce administrative costs when you start to track employee hours. You can track employee hours with just a few taps on your phone. And the best part is that Breeze Clock offers a 14-day free trial to help you decide if it’s the right fit for your company or organization.
Breeze Clock has a lot of benefits when used to track employee hours. For one, it saves you or your accounting team payroll processing time and costs since you can do it yourself. You could also potentially recover lost revenue from billable time disputes.
But the biggest benefit is that it, without a doubt, guarantees a huge return on investment. The Breeze Clock software provides an ROI that their competitors can't match thanks to a pricing structure that starts as low as $15 per month and results that show a 75% decrease in payroll time spent. Through the use of a systematic and accurate method for tracking time, they have reduced labor time leakages and the administrative time spent on payroll which has resulted in huge savings for the organization.
How to keep track of employee hours?
You can track employee work hours by taking advantage of several different time tracking tools to choose the most effective method.
Manual employee time tracking
Time management is as important as the company itself, also called pen-and-paper logging, workers log their time on hand-written sheets. It can lead to problems and should never be used to the small company's advantage. Manual time tracking is not as accurate as any other time tracking application. Although it's free it is worth considering automatic tracking.
Spreadsheet Time tracking
Spreadsheet Time Monitoring uses templates from tools including Google Sheets and Excel. Similarly, the manual clocking method, where employees entered the hour in a spreadsheet, offers mathematical capabilities for better accurate data. The spreadsheet is available for managers or supervisors to use to check the time for approvals. Google Sheets and Excel also have templates that calculate hours in a timesheet automatically. This tool helps you track team performance in your organization.
Geofencing and GPS tracking
Simple mobile apps can be useful to mobile staff and people travelling between jobs. Alternatively, you can use GPS to provide better accuracy. Software such as Breeze Clock may track employees location on job sites via GPS. Image Sources. The GPS tracking feature allows the setup of a geofence on the job site. If the employee comes to the site his time clock app will alert him to clock in. When they get to work they are prompted to go home. It can also be used to track your employees location at work and verify their time on transit and off-site. Breeze Clock is easy to use and offers a free 14-day trial. You can track employee hours with just a few taps on your phone.
Mobile apps
You can also track time in and out of the clocks on your phone for hourly employees, and track time for employees in contracts. Mobile Apps are another popular option in scheduling software. Employees can easily access time and timers using the smartphone app. When you have shift times, your employees are urged to clock in or leave your office or to take breaks during a work shift. If your team tracks their time spent on projects or clients, they can track their hours and assign them the revenue source on their phone. Breeze Clock is the best way to track employee hours. With its mobile app and GPS tracking, you can easily see how much time your employees are spending on the job site.
Browser plug-ins such as Chrome Extension
If your workers work mostly on work computers, then they can use a web browser extension time clock tool to track time. These extensions can detect the IP address which are particularly helpful when employees are working remotely. The employee can turn off and start timers with the simple click of a button to track work and schedule hours to their time sheets. The tool can also be used to monitor the hours that people are spending.
Kiosk time clocks using an iPad
Several types of time clock software, like Breeze Clock, have multiple ways of allowing employees to clock in or out. This approach is typically an iPad app on a PC or tablet device. It's easy to set up and use an automated clock station for your employees to keep track of time. By designing places where of the number of hours worked are recorded, you can simplify the process. It can be done by downloading an app and allowing employees to seamlessly clock in and out. You can set up the iPad in a reception area and the data is synced to the cloud instantaneously.
Conclusion
You may be wondering why tracking employee time is so important. After all, what could go wrong by simply estimating how many hours an employee worked?
Quite a bit, as it turns out. By using a time tracking tool like Breeze Clock, to track employee hours, you can be confident that employees are paid for the correct number of hours worked, and you can also avoid paying out excessive overtime wages. Keeping accurate timesheets is critical for maintaining healthy profit margins and budgeting resources.
Additionally, tracking employee hours can help to ensure that employees are productive during their shifts. If you notice that an employee is consistently logging excessive hours, it may be time to investigate the issue further.
Breeze Clock makes managing timesheets so much easier.
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